Find the hours your business is quietly losing.
Most companies do not need more software. They need someone to sit down, watch how the work actually happens, and take the boring half of it away.
That is the audit. 10 working days, a fixed £849, and you finish it holding a map of your own operation, a costed roadmap, and one automation already running.
If we can't find 5 hours a week worth reclaiming, you don't pay. You keep everything we built anyway.
- 10 working days, start to finish
- about 4 hours of your team's time
- Fee credited against your first build
Nobody budgets for it. Everybody pays it.
None of this shows up as a line on your P&L. It shows up as good people doing work a machine should have done, and as the thing you keep meaning to fix in a quieter month that never arrives.
Re-keying
The same customer details typed into three systems because none of them talk to each other.
Quoting
Every quote built from scratch, in a spreadsheet, by the one person who knows the pricing rules.
Chasing
Follow-ups that only happen when somebody remembers. Deals go cold in the gap.
Reporting
A Sunday-night export-and-paste ritual to produce numbers nobody acts on until Wednesday.
Inbox triage
The same twelve questions, answered by hand, all day, by someone whose job is meant to be something else.
Onboarding
A new client checklist that lives in one person’s head, and half of it in a Slack thread from March.
You already know it is happening. What you do not know is which piece is worth fixing first, what fixing it costs, and what it pays back. Guessing that is expensive. Working it out properly takes 10 working days.
Put your business in, and look at the annual figure.
No industry benchmarks, no borrowed case study. Four sliders, your arithmetic. Most people move the second one, stop, and move it back down because they do not want it to be true.
Copy-paste, re-keying, chasing, building the same report. Be honest rather than generous.
Salary plus employer NI, pension, software and desk. Usually a third more than the raw hourly rate.
Your assumption, not our promise. We start people at half because half is the number nobody argues with.
The admin tax, every year
£61,824
2,208 hours, across 8 people, at £28 an hour.
At 50% recovered
£30,912
1,104 hours back a year. That is 29 full working weeks of someone's life you stop buying.
The audit costs £849. On your numbers it pays for itself in 10 days.
Working: hours x people x 46 weeks x your hourly cost. We use 46 weeks rather than 52 so holiday and bank holidays do not flatter the number.
You just guessed at that. The audit replaces every one of those four numbers with a measured one, then tells you which jobs to take out first.
The AI Audit
A deep, unglamorous look at how your business actually runs, followed by a ranked plan for what to automate, in what order, at what cost. Fixed price. No discovery call theatre, no strategy deck full of stock photography.
10 working days of work, about 4 hours of your team's. Credited in full against your first build if you go ahead within 60 days. If there is nothing here worth automating, we will tell you that in the findings session and we will not pitch you a build.
- Interviews with the people doing the work
- Every workflow costed from your own numbers
- One automation built and left running
- 90-day roadmap you own outright
- 5 hours a week found, or you do not pay
- Fee credited in full against your first build
4 a month. If the next slot is weeks out, we will say so before you pay anything.
What actually happens
10 working days, in five stages. You are never wondering what we are doing or when it ends.
- Day 0
Kickoff
A 30-minute call, read-only access to the systems you already run, and a short questionnaire about where it hurts most.
- 30-minute scoping call
- Read-only access, NDA if you want one
- Questionnaire: the jobs that annoy you most
- Days 1-3
Discovery
Up to five 45-minute interviews with the people who actually do the work, not only the people who manage it. We map the job as it happens, not as the process doc claims. We do not prescribe anything on these calls, on purpose: the moment you start recommending tools you stop listening.
- Up to 5 interviews, 45 minutes each
- Screen-share walkthroughs of the real workflow
- Every handoff, every re-key, every "then I just quickly..."
- Probing only. No pitching, no tool names
- Days 4-6
Systems and data
What you pay for, what gets used, where the data lives, and what can talk to what. Most of the wasted time in a business hides in the joins between tools, not inside them.
- Tool and licence review against actual usage
- Where your data sits and what state it is in
- Integration reality check: APIs, exports, dead ends
- Days 7-8
Modelling
Every task we found gets scored: hours a week, loaded cost, how often it goes wrong, how hard it is to automate. Then it gets ranked by payback rather than by how clever it would be to build.
- Hours and cost per workflow, from your own numbers
- Feasibility score per opportunity
- Ranked by payback, with the risky ones flagged
- Days 9-10
Findings and one live quick win
A 60-minute session walking your team through the roadmap, plus one automation we built during the audit, running in your stack, yours to keep whether or not you ever hire us again.
- 60-minute findings session, recorded
- One working automation, live in your business
- Written report and roadmap handed over
How something earns its way into the report.
The failure mode of every AI consultancy is a list of interesting toys. Nothing makes our report unless it pulls one of three levers, and you can check our working on all of them.
Effectiveness
It makes you more money
More quotes out, faster follow-up, fewer leads dying in an inbox. If it moves revenue, it goes in the register.
Efficiency
It saves you time
Hours back, every week, for a named person. Measured in their real hours, costed at what those hours actually cost you.
Quality
It makes the work better
Fewer errors, fewer things forgotten, fewer apologies to clients. The stuff that does not show up in a P&L until it does.
Whichever lever most of your recommendations pull becomes the report's stated primary focus, printed on the front page. If we cannot say in one word what your audit is mostly about, we have not finished it.
Then everything gets pinned to a grid
Impact up the side, effort along the bottom. Every opportunity we found lands in one of four boxes, and you can see why it landed there. This is the page people screenshot into their own board deck.
Quick wins
Days to build, immediate payback. This is where your first 90 days live, and where the automation we ship during the audit comes from.
Major projects
Worth doing, badly worth planning. Named and costed so you can decide when, rather than discovering the scope halfway through.
Fill-ins
Cheap enough that somebody can do them on a slow Friday. Listed, not scheduled.
Not worth it
We tell you what we deliberately left out and why. Usually the most expensive thing in the report is the project you did not start.
And every one carries the same six fields
So you can hold a chatbot and a two-line integration up against each other and compare them on the same terms. No mystery pricing, and no "contact us for a quote" buried inside our own report.
The fix
Named. The actual tool or the actual automation, not "an AI solution for scheduling".
The pain it kills
Written in the words the person doing the job used when they described it to us.
What it costs
Setup cost and monthly run cost, in pounds, including the licences it needs.
Setup time
Minutes, hours or days. If it is a thirty-minute job we say thirty minutes.
Hours back per week
Estimated from what your own people told us, not from a vendor case study.
Who owns it
A named role inside your business. Automations with nobody responsible for them quietly die.
Some of what we actually ask
Published, because the fastest way to prove this is not a software demo is to show you the questions. None of them are about AI.
- 01“Walk me through your day yesterday. Not a typical day, yesterday.”
- 02“What are the tasks in this business that you dread doing?”
- 03“Where does work pile up, and whose desk does it pile up on?”
- 04“What have you already tried to automate, and why did it not stick?”
- 05“What gets copied from one screen into another screen?”
- 06“Which report does somebody build by hand, and who actually reads it?”
- 07“What did you promise a client last month that you nearly missed?”
- 08“If you could wave a magic wand and delete one process in this business entirely, which one would it be?”
Nine things you keep, whatever you do next.
An audit that leaves you with a PDF and a feeling is not an audit. Here is the actual output, in your hands, at the end of the 10 working days.
Operations map
Every workflow that matters, who touches it, how long it takes and what it costs you over a year. Usually the first time anyone has seen the whole thing on one page.
Opportunity register
A ranked list of automations. Each one carries the effort to build, the cost, the expected payback and what could go wrong. No mystery pricing.
One quick win, already live
We build a real automation during the audit and leave it running. You get something working in week two, not a promise about quarter three.
Tool and spend review
What to cancel, what to consolidate, what is missing. Software you stopped using is the easiest money in the building.
Data readiness check
What needs cleaning before AI touches it. Pointing a model at messy data is how businesses end up with confident, fluent nonsense.
Risk and compliance notes
Where a human has to stay in the loop, what your GDPR position is, and the jobs we would refuse to automate for you.
The four-day quick start
Day one to day four, one small action each, none over ten minutes. Most of the value of the whole report, banked inside a week, without anyone having to run a project.
90-day roadmap
Sequenced and costed, with the decision you have to make at each step. Written so you can hand it to any developer, including one who is not us.
The report, and the recording
Written up properly and sent as a document you own. Take it elsewhere if you want to. It is your business.
What lands in your inbox on day ten.
Ten sections, in this order. Not a slide deck, not a Notion page you lose access to. A document you own, written so a director who sat in none of the interviews can read the first page and know what to do.
- 01
Executive summary
One page, four things: your two biggest pain points, the outcome you can expect, the number of hours a week you can reclaim, and which of the three levers this report mostly pulls. Written so you can forward it to a co-director who sat in none of the interviews.
- 02
Operations map
Your business on one page: every workflow that matters, who touches it, where it stalls, what it costs you over a year. Usually the first time anyone has seen the whole thing in one picture.
- 03
Impact and effort matrix
The 2x2 with every opportunity we found pinned to it and labelled. This is the page people screenshot into their own board deck.
- 04
Quick wins index
One line per item. The pain point on the left, the fix on the right. "Five hours a week lost to the shared inbox" pointing at the thing that takes it away. Scannable in ninety seconds.
- 05
Recommended solutions, in depth
A page per recommendation: what happens today, what it looks like fixed, the exact tool or automation, the cost, the setup time, the hours back and the person who owns it. Plus the failure modes worth watching.
- 06
The four-day quick start
Day one, day two, day three, day four. One small action each, none of them longer than ten minutes. Follow it and you get most of the benefit of this report inside a week, without a project plan.
- 07
What comes after the quick wins
The high-impact, high-effort things no off-the-shelf tool solves. Named and sized honestly, so you know what the bigger projects are before anyone quotes you for one. Some of these we could build. We say which.
- 08
Financial impact
The arithmetic in full, and the formula: hours returned each week, times your loaded hourly cost, minus what the new tools cost you a month. Our workings on the page, so you can argue with them.
- 09
Tool and spend review
What you pay for, what actually gets used, what to cancel, what to consolidate, and the feature you are already paying for that nobody switched on.
- 10
Data and risk notes
What needs cleaning before AI touches it, where a human has to stay in the loop, your GDPR position on each recommendation, and the jobs we would refuse to automate for you.
- 11
90-day roadmap
Sequenced, costed, with the decision you have to make at each step. Written so you can hand it to any developer, including one who is not us.
- 12
Next steps
What to do on Monday. Usually: run the four-day quick start, then book the review call. No cliffhanger, no "contact us to unlock".
Plus the recording of the findings session, and the automation we built during the audit, already running in your stack.
That last one is the part most audits skip
An assessment that ends at a document is a recommendation. Ours ends with something switched on and working in your business, built during the 10 working days and yours whether or not you ever speak to us again. It is the difference between being told what to do and having the first piece already done.
Four rules, including the ones that cost us money.
We will not automate a broken process
Automating a bad workflow gets you a bad workflow at speed, with fewer people watching it. If the fix is to stop doing something, the report says stop doing it.
Your numbers, not our benchmarks
Every hour and every pound in the report comes from your people and your payroll, not from an industry average we found on a slide.
No tool we would not run ourselves
We recommend the boring, well-supported option over the impressive one that is four months old and venture-funded.
You own the output
The report, the map, the roadmap and the automation are yours on day 10. No licence, no lock-in, no "as long as you stay a client".
It is a good audit for some businesses and a waste of money for others.
Worth it if
- You have revenue coming in and people doing repetitive work to service it
- Roughly 5 to 150 people, UK based
- Your operation runs on a CRM, a few SaaS tools and a lot of spreadsheets
- Somebody internal has the authority to change how the work is done
Not worth it if
- Pre-revenue, still deciding what the business is
- You want an AI strategy deck to show the board
- You want us to rubber-stamp a tool you already bought
- Nobody can spare an hour to be interviewed
5 hours a week, or it is free.
We go looking for at least 5 hours a week of recoverable time across your business. If we finish the 10 working days and can't show you that on paper, with your own numbers, the audit is free and you still keep the map, the roadmap and the automation we built during it.
No risk on the fee
We find the hours or we do not invoice. Simple enough to fit in a sentence.
You keep the work
The map, the roadmap and the live automation stay yours either way.
Credited if you build
The £849 comes off your first build in full, within 60 days.
4 a month, because each one is real interviews and a real build. If the month is full we will give you the next date rather than take the money.
Three ways out, and one of them is walking away.
The audit is a product, not a sales process wearing a disguise. It is priced to stand on its own, so any of these is a fine outcome for us.
Take the roadmap in-house
It is written to be handed to whoever you like: your own developer, your ops lead, a freelancer. Sequenced, costed, no proprietary lock-in.
We build the top of the list
Fixed price per project, agreed from the roadmap, audit fee credited against the first one. You approve each build on its own payback, not as a lump.
We run it as your ops layer
Monthly retainer. We keep the automations alive, fix them when a tool changes its API, and work down the roadmap in the background.
The questions people actually ask us.
No. If you already knew which parts of your business AI should touch, you would not need an audit. You need to know your own operation, which you do.
Tell us what the annoying part of your week is.
Write it in plain English. We will reply with whether the audit is the right thing for you, when the next slot is, and what we would want access to. If it is not the right thing, we will say that too.
Came here for more customers?
Automation gives you back capacity. Filling that capacity is the other half of what we do: brand new qualified leads, or waking the dead ones already sitting in your CRM.